Privacy policy

This site is operated by the British Olympic Association (the ‘BOA’) and the British Paralympic Association (the ‘BPA’). This privacy statement outlines the way in which the BOA and BPA (‘we’ or ‘us’) gather and use information relating to you, the user of the site (‘you’). For the avoidance of doubt, there is a supplementary ‘Road to Rio Privacy Policy’ below which explains how we may use your personal information when you download the Road to Rio mobile application (the ‘App’) or use the Road to Rio sections of the website.

By using this site, you consent to the use (including transfer) of information as described below. Please read the below terms carefully before using our site.

COLLECTION OF INFORMATION

We collect the following information from visitors to our website:

(i) Information you give us, including information about you given by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, subscribe to our service, place an order on our site, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, upload photographs, videos or other content to our site and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description, location and/or image.

(ii) Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

(iii) Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

(iv) Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. We may also receive information from third parties we work with (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies).

USE OF INFORMATION

We are strongly committed to protecting the online privacy of children. In particular we will not send email communications directly promoting merchandise to any person under 18. If you are aged 16 or under, please get your parent/ teacher’s/ group leader’s permission before you provide any personal information to us or otherwise provide any content to the website. Users aged 16 or under without this consent are not allowed to provide us with personal information. We encourage parents, guardians and teachers to monitor the use of the internet by children. Where a child is providing us with information, it is the responsibility of the teacher or appropriate adult who registered them with the programme to supervise them.

We use the information we collect on the website to provide our services, activities, online content (including but not limited to the publication of imagery you may have uploaded on to our website including via social media channels), to allow you to participate in interactive features of our service when you choose to do so and to deal with your requests and enquiries. The information provided by you will also help us to understand how the website is being used and from time to time we may use IP addresses to help us to identify the location of users.

Your information will enable us to communicate with you on any matter relating to the BOA and/or BPA, including the provision by us or selected third parties of relevant information, goods and/or services in which we think you may be interested unless you have chosen not to receive such material. Information may be transferred to third parties and internationally (including to countries without data protection laws) for the foregoing purposes.

We will also use information we collect about you for research purposes, including but not limited to, inviting you to take part in surveys. This may involve sharing your personal information with selected third parties involved in the research process. The data will be used by the third party solely for the relevant research and for no other purposes.

DATA PROTECTION

Under the Data Protection Act you have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected. We charge £10 for information requests and require you to prove your identity with two pieces of approved identification. Please address requests to boa@boa.org.uk.

In the event that the operations of the BOA and/or BPA are transferred to or integrated with another operation, your details may be disclosed to our advisors and relevant transferee(s).
We may use your personal information, such as your name and contact details, if you choose to supply it, for the following purposes:

  1. to perform the services that you have requested, which may involve contacting you by post or by email;
  2. to invite you to participate in surveys;
  3. to respond to you in relation to any correspondence we receive from you or any comment or complaint you make about us;
  4. to allow you to access specific materials for use in formal education settings for the purposes of teaching and learning;
  5. to make parts of the website easier to use by not making you enter your personal information more than once;
  6. for the detection of fraud and for market research purposes; and
  7. for other reasonable purposes, always acting within the limits of the Data Protection Act, 1998.

We are required to ensure that personal data processed by us is subject to appropriate security. Notwithstanding this obligation, we cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website. As best practice, we also strongly recommend that you regularly run an anti-virus programme on all material downloaded from the Internet.

THIRD PARTY WEBSITES

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

COOKIES

This website does use cookies. A cookie is a small file containing an identity code. Your computer, tablet or mobile phone accepts the cookie and stores it and when you next visit the website, the code is retrieved, allowing individual visitors or computers to be recognised. Cookies are used for a variety of purposes including detecting online traffic flows, providing personalised web pages and recognizing your choice of language. Cookies do not cause harm to your computer but if you do wish to stop your computer accepting cookies, go to the help section of your Internet browser (e.g. Internet Explorer or Firefox) where you will find information on how to do this.

UPDATING YOUR INFORMATION AND OPTING OUT

If any of the information that you have provided to us changes, for example, if you change your e-mail address or name or if you wish to cancel your registration, please let us know the correct details by sending an e-mail or by changing your details in the ‘My Profile’ section of the website. All email communications from us will include an unsubscribe facility.

Our website may contain links to other websites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.

If we change our Privacy Policy, we will post the changes on this page, and may place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times. We will also e-mail you should we make any changes, so that you may consent to our use of your information in that way. Continued use of the service will signify that you agree to any such changes.

We welcome your views about our website and our Privacy Policy. If you would like to contact us with any queries or comments, please send an email to us getset@getset.co.uk

ROAD TO RIO PRIVACY POLICY

The following policy explains how we may use your Personal Information when you use the Road to Rio sections of the site via www.getset.co.uk/road-to-rio, www.getset.co.uk/road-to-rio/my-road-to-rio, www.getset.co.uk/road-to-rio/teams and www.getset.co.uk/road-to-rio/team-leaderboard (the ‘Road to Rio Pages’), or register with the Road to Rio project either through the Road to Rio Pages or the Road to Rio mobile application (the ‘App’). This Privacy Policy relates exclusively to your use of the Road to Rio project and is without prejudice to the main Get Set privacy policy above.

  1. What Personal Information we use
  2. How we use your Personal Information
  3. Who we share your Personal Information with
  4. Contact Us

1. What Personal Information we use

1.1 If you register with the Road to Rio programme, we will collect and use Personal Information (defined below) about you. Such Personal Information includes your name and school, which you provide on registration. We will also collect details of the activities you take part in on your Road to Rio, including distances travelled and time taken for each activity.

1.2 One feature of the App allows you to record your activity by submitting location data to the App. You can stop this functionality at any time by pressing ‘Pause’ and then ‘Finish’. Our collection of this information is solely to record the relevant activity and for no other purpose. Unless you choose to use this feature, we will not collect location data from you and we will stop collecting such data from you once you have finished the particular activity. We will never share specific location information about you with any third parties.

1.3 We may also collect some information automatically about how you use the Road to Rio Pages, if you agree to our use of cookies. You can find out more about our use of cookies in the main Get Set privacy policy above, under the heading ‘Cookies’.
‘Personal Information’ means any information relating to you from which you can be identified either (a) by that information alone, or (b) by that information with other information which is in the possession of, or likely to come into the possession of, us.

2. How we use your Personal Information

2.1 We will use your Personal Information to administer the Road to Rio project, including assigning users to the appropriate groups and teams. We will also use the information you provide us about the activities you have taken part in to produce a UK-wide picture of participation and teams’ progress. We will share this information on the Road to Rio Pages and App, as well as on various social media platforms. However, we will never share information about specific users’ activity or progress.

2.2 We will also use your Personal Information to keep you informed about the project and the activities that we coordinate or support, including promotional campaigns and events, competitions and similar events organised by us (or in which we take part) or by our partners, including invitations to such events. If you have told us which school you attend, we may tailor the information we send to you, for example by sending you information about events and activities near your school. Depending on the information you provide to us when registering, we may send you this information by email or by text message.

2.3 When you share a story and/or photo with us through the ‘Tell us about it’ function on the Road to Rio Pages or App, we may re-publish this information on the Road to Rio Pages and through the App, as well as on various social media platforms, in accordance with the Road to Rio Terms, which are available here.

3.Who we share your Personal Information with

3.1 We will share your Personal Information with third parties (and their group companies) who store and process your Personal Information on our behalf. When we share information in this way, these companies are only allowed to use your Personal Information to provide services to us.

3.2 We will only share your Personal Information:
a) in the circumstances set out in paragraph 3.1;
b) if we have a legal obligation to do so;
c) with law enforcement or regulatory agencies (including HMRC), in response to a verified request relating to a regulatory or criminal investigation or alleged illegal activity; or
d) with another entity, should we plan to merge with or be acquired by that entity.

4. Amendments and Access to Your Information

4.1 If you would like to update any of your Personal Information, please do so via the [User Page] page once logged into the Road to Rio Pages or by contacting us directly at the address below.

4.2 You have a right to know what Personal Information we hold about you. If you would like details of this please contact us at the address below. We may make a small charge for providing such information.

5. Contact Us

5.1 The British Olympic Association is a company registered in England and Wales with its registered office at 60 Charlotte Street London W1T 2NU (company number 01576093).

5.2 The British Paralympic Association is a company limited by guarantee registered in England and Wales, with its registered office at 60 Charlotte Street, London W1T 2NU (company number 2370578) and a registered charity (charity number 802385).

5.3 If you wish to contact us with any queries or concerns about how we use your Personal Information you can reach us at: getset@getset.co.uk.